(Please Note: I am using the standard M*Modal keyboard shortcuts throughout this blog post. However, your company may have set up customized keyboard shortcuts. Please contact your account manager to obtain the list of keyboard shortcuts utilized by your company.)
In a previous post, I talked about how important it is to learn how to take the text that is in the draft and with a few keyboard shortcuts, turn the plain text into structured text. We were able to take the text that was there and easily change it into a structured section heading. In this post, we will focus on turning plain text into a structured list.
In the past when creating lists in transcription—such as lists of medications, past medical problems, or diagnoses—you had to worry about numbering each item or using bullets. You might have had to indent the list from the rest of the report. Maybe your three different accounts handled lists three different ways! This is why the AnyModal Editor’s automatic formatting of structured items in the final document is such a wonderful benefit to the MTE. It saves you a great deal of time because you no longer have to worry about bolding and capitalizing your section headings or indenting and numbering lists. This is even more helpful when you jump back and forth between several accounts that might format these things differently. You no longer have to remember that account A uses an indented list with bullets while account B prefers to have their lists flush left with numbers. As long as the text is in the proper structure in the draft, it will be formatted correctly in the final document according to the specifications for that account. You can focus on verifying the accuracy of the text and using your medical knowledge. This is the same whether you’re using the editor in the editing or transcribing environment.
Sometimes you will find in the draft, that due to a misrecognition of the text, items that should have been in a list have shown up as a paragraph. Did you know that there is no need for you to type over any of the text just because it didn’t appear in the draft correctly structured? Using a few simple shortcuts, you can easily turn the text that is there into a structured list!
Let’s take the following text as an example:
Metformin, plavix Xanax, multivitamin. The patient lives with her parents.
- Place your cursor at the beginning of “Metformin” and use the shortcut ctrl+L to turn on the list function. You will see that it automatically indents this line and adds a bullet in front of it to show you that you are using the list function.
- By using ctrl+right arrow, you can move over to the end of “Metformin”, type a period and enter. The next word “Plavix” is automatically moved down as the next list item, capitalized, indented, and with a new bullet.
- Navigate to the end of “Plavix”, type a period and enter. “Xanax” has now been moved down to the next list item.
- Insert a period after “Xanax” (before the comma) and when you press enter this time, “multivitamin” is moved to the next line and capitalized and you will see that the comma and space before multivitamin was removed!
- In the example, I have added text at the end that is obviously not part of the list of medications. When you press enter after “multivitamin” you will see that it places the sentence “The patient lives with her parents” on a new list item with a bullet. Using the ctrl+L shortcut again, we will turn off the list function and that sentence is now brought back out to the left margin and is no longer part of the list.
- You now have your list correctly structured. If there is remaining text at the end that was not part of the list and needs to be in another section of the report, you can now select that text (ctrl+shift+right arrow), cut (ctrl+X), and paste it (ctrl+V) into the proper place.
In an earlier post titled “Using the Draft as a Tool”, we talked about doing a quick preview of the draft before you start the audio. This would be the perfect time to identify and correct an edit such as this. It is often an edit you can make without even hearing the audio.
Again, please remember to check with your account manager to be sure you have the correct keyboard shortcut utilized by your company to turn on/off the list function.
I presented you with a lot of information in this post, but learning how to turn plain text into structured text is a very important concept that you will want to master. If you have any questions or comments regarding this concept or using the ctrl+L shortcut in general, we would love to hear from you. Let’s Talk!